Updating Exchange Mailing Lists

CLAS users receive email from many sources, and addressed to a variety of different email addresses which all converge on your account. Most every CLAS user is automatically subscribed to at least one list when their account is created.

Exchange Distribution lists

Exchange lists are commonly used for “internal” communications, primarily within a department or center. The CLAS Dean’s Office also uses such lists to send out announcements for all faculty or staff within a specific unit, or across the college. The unit’s computer contact or office manager is responsible for keeping these lists up to date via Microsoft Outlook or Entourage.

Update these lists via Outlook:

Select the Address Book from the tool bar.

Ensure Global Addressbook is selected from the drop-down menu.

 

Type in “. CLAS-” into the search bar. Note that is “dot space” at the start of the name.

Select your department’s mailing list and double-click.

Select Modify Members... on the lower right.

You may now Add or Remove individuals from the UF global addressbook.

Select OK when done to save your updates.

Update these lists via Outlook Web Access:

  • Log onto Outlook Web Access from the UF Exchange web page.
  • Select Options:

Click on Select All Options from the drop-down menu:

Click on Groups from the menu:

Mailing Lists (Groups) that you are a member of will be listed on the left Public Groups I Belong To.

Mailing Lists (Groups) that you own will be listed on the right Public Groups I Own.

Double-Click on your department’s mailing list from Public Groups I Own to open up a new window with information about your list.

To view or modify the membership select Membership from the options on the bottom.

You may now Add or Remove individuals from the UF global addressbook.

Select Save when done to save your updates.