Faculty and staff can send faxes via email. This service reduces the need for fax machines and printing costs. Supported document formats are PDF, HTML, JPG, GIF, RTF, Word, PowerPoint, and Excel. Note: Outbound international faxes are blocked.
In order to begin receiving faxes via email, your department must have a fax email account associated with a fax number. An existing fax number can be ported over to this service. See Receiving a Fax via Email for details.
For more details, see the UF eFax page.
You can send faxes via email to campus, local, and US long distance numbers. This service is not available for international numbers.
Step 1: Open your email client and create a new email message.
Step 2: In the ‘To‘ field, enter the recipient’s fax number in the following formats depending on your destination.
|Destination||Email ‘To’ Field|
|To Campusfirstname.lastname@example.org (last 5 digits of number)|
|To Off-Campus/ANY (US-only, add ’91’ before the number)||email@example.com|
Step 3: Add attachments to the message. Messages that do not have attachments will not be sent. You can add multiple attachments and they will be printed in the order that they are attached. The following formats are supported: Word, PowerPoint, Excel, PDF, HTML, JPG, GIF, and RTF.
Note: The body of the e-mail message will be ignored. If you would like a cover letter, add it document as the first attachment.
Step 4: Send the message. You should receive a confirmation email within a few minutes with the first page of what you sent and the number of pages.
Receiving faxes is available provided the department has purchased a dedicated incoming fax line. For more information, see the eFAX Service Catalog.
To create the email account that will receive inbound faxes, your department IT contact must submit a service request to CLAS IT including the fax number and the GatorLink usernames of those who need to be able to access the account. Users with access to the account will be able to forward these fax emails and their attachments to others.
Viewing Inbound Faxes
Once your department has a fax email account, inbound faxes will appear as new email messages in this separate email account. Follow the instructions for Accessing Group or Shared Exchange Email Accounts to access this inbox. For the e-mail address, type in the fax email address.