Configuring Xerox Accounting Codes for MacOS 12 Monterey

You will need to install Xerox print drivers to use accounting. You can retrieve the drivers from the manufacturer’s website:

https://www.support.xerox.com/#tprinters-t

Please ask your office manager for your accounting code
 

  1. For the “Choose a driver” option, please select “Software Selection”. This will allow you to choose the Xerox driver you installed. The drivers are listed by make, model, model #, and version

 


 


 

  1. Select “Configure” to view the printer configuration window. . Select “OK”

 

 


 

  1. You should now see the printer listed in the left-hand “Printers” panel of the “Printers & Scanners” window you encountered at the beginning of the set up

 


 

  1. Open Google Chrome. In the top right-hand corner, select the 3 vertical dots to open the option menu. Select “Print” from the list of options

 


 

  1. In the print menu, scroll down and select “More settings”. This will expand to show additional options. Select “Print using system dialog…”

 


 

  1. Make sure the correct printer is selected. It will show the name you created earlier. Select the drop-down menu and change “Layout” to “Xerox Features”

 


 

  1. Next, change “Paper/Output” to “Advanced”

 


 

  1. For the “Configuration” option, select the “Accounting” button

 


 

  1. Use the following settings to add the accounting code you received from your department Office Manager:

 

Accounting System: Xerox Standard Accounting

Accounting Prompt: Always Prompt

Check: Mask User ID (****)

Check: Mask User Account ID (****)

Default User ID: your_accounting_code

Default Account Type: Default Group Account

Select “OK”
 


 

  1. The accounting settings need to be saved as a preset, so they automatically apply every time you print. Select the “Preset” drop-down menu located below the printer name. Change “Default Settings” to “Save Current Settings as Preset”

 


 

  1. Create a name for the preset, such as “acct-code”, so you can identify it. Select “Only this printer”. Select “OK”

 


 

  1. You should now have the accounting preset assigned to the printer. Select “Print”

 


 

  1. You should see the accounting window pop up. Your code should auto-populate and be obfuscated. Select “OK”

 


 

  1. Input your Gatorlink username and password. Use the following syntax for your username:

 

ufad\gatorlink_username

 


 

Congratulations on setting up accounting codes!