Purpose
This message documents the CLAS IT naming conventions for user accounts, mailing lists, mailing aliases, computer names, and web sites. Other campus systems may employ different conventions.
Policy
Mailing Lists
CLAS IT provides unit mailing lists via UF Exchange distribution lists. Mailing lists for non-UF email accounts may be provided via the UF ListServ.
Exchange distribution lists have two names:
- An Exchange Display Name.
- An SMTP address
The Display Name consists of letters, numbers, spaces, and hyphens. The name will begin with “. CLAS-” to distinguish it as within the College of Liberal Arts & Sciences, then the unit’s name (or acronym, if appropriate). The remainder of the name will uniquely identify the list’s purpose within the unit.
The SMTP address consists of letters, numbers, and hyphens, and is appended with @mail.ufl.edu. It is based upon the Display Name, but may employ standard contractions for the unit name and/or purpose.
Example of Distribution Lists
| Display Name | Mailing List |
|---|---|
| . CLAS-Anthropology-Faculty | clas-anthro-faculty@mail.ufl.edu |
| . CLAS-Office Managers | clas-office-managers@mail.ufl.edu |
Email Aliases
When a unit requires a “generic” email contact, CLAS IT can provide a mailing alias within the @clas.ufl.edu domain. These mailing aliases are usually created to provide generic contact addresses based on job function, for a lab/project, or title. Like mailing lists, there is no restriction on name length, and any alpha-numeric characters and/or the hyphen (-) are allowed.
A unit may request a name within the GatorLink (alias-name@ufl.edu) namespace. They will need to submit the request to CLAS IT with their preferred alias and the reason that the alias should be in the GatorLink namespace instead of a college or department address. CLAS IT will then request approval from UF IT. Once the alias is approved, CLAS IT will apply it to a shared mailbox or mailing list as appropriate.
Web Sites
UF Policy dictates that any official UF web site should be within the ufl.edu name-space. CLAS IT maintains DNS names for many college departments and larger centers. All other units’ web sites should be hosted within their departments (ie, www.dept.ufl.edu/unit).
Exceptions must be approved by CLAS Media Services and UF IT, and registered through the UF IT Domain Registration.
More Information
Last Updated: November 26, 2024.