Privacy Policy

Purpose

CLAS IT uses a policy of “informed consent” when using your information. You should understand how CLAS IT uses the information you provide, and your right to approve the use of that information.

Scope

This document applies to faculty, staff, students, and other personnel associated with the University of Florida. Our Internet visitors should visit the University of Florida Internet Privacy Policy.

Policy

Information

While using CLAS IT, you may be required to provide various information (name, UFID number, email address, departmental affiliation, and other contact information). This information will only be available to CLAS IT (a division of the UF CLAS Dean’s Office) and other UF IT organizations for daily administrative duties and to communicate with you. The information will not be redistributed to other agencies without notification.

Network Traffic

CLAS IT does not monitor the contents of traffic crossing the network. However, CLAS IT may monitor the volume and type of traffic, in order to provide better service to our departments. UF IT Security may monitor the content of traffic entering/leaving UF to identify compromised hosts to prevent the spread of Internet-based trojans or other malware.

CLAS IT reserves the right to remove any machine or user from the CLAS network if we suspect the user/machine negatively affects the security or available network bandwidth of our other machines and/or users.

Email

All electronic messages stored on UF-owned computers may be considered UF intellectual property.

CLAS IT does not monitor on a regular basis the contents of incoming or outgoing electronic messages. CLAS IT may monitor the volume and type of messages in order to provide better service to our departments. We normally do not examine the contents of any messages stored on the CLAS IT servers. However, we may monitor the size of the messages stored, in order to prevent system DoS (Denial of Service) attack and/or recognize a misconfigured client computer.

If a user contacts CLAS IT noting a problem with email, we may examine the message headers in order to trace the problem. We will not examine the messages’ contents unless explicitly requested by the user or a competent authority.

File Storage

All electronic documents stored on UF-owned computers may be considered UF intellectual property.

CLAS IT normally does not monitor the contents of user files stored on the CLAS IT servers. CLAS IT may monitor the volume and type of files in order to provide better service to our departments, particularly if a unit is low on disk resources.

In the event of a system intrusion (aka “break-in”), we may be required to examine files that meet the attacker’s modus operandi. This includes suspiciously-named files, files created immediately following the intrusion, etc.

CLAS IT disk storage may be examined for content upon instruction by a competent administrative authority. Such examination will occur only on suspicion of materials forbidden by the CLAS and/or UF AUP.

File Archival

CLAS IT systems will archive files stored on the CLAS IT disk(s) as part of our normal operations. These archives are stored off-site, and are available only to UF IT staff.

Termination of Account

In the event that you close your account(s) with CLAS IT, all of your personal information and files will be removed from the system. All files stored on the SHARE volume(s) of the server(s) may remain, and their ownership may be transferred to your supervisor or successor.

If requested by the departmental contact, CLAS IT may transfer files from your HOME volume to your supervisor or successor. If you object, it is your responsibility to contact your chair or director, and/or the CLAS Dean’s Office before the termination of your account.

Responsibilities

  • Links to other sites – Parts of CLAS IT may link to other web sites, or to CLAS IT personal web sites (www.clas.ufl.edu/users/). CLAS IT does not have any involvement or liability for the contents of such sites, and does not necessarily endorse their contents.
  • Legal Uses – You agree to use information contained on the CLAS IT site only for legal purposes.
  • Modification of terms – The University of Florida and/or the College of Liberal Arts & Sciences may change the terms of this agreement at its discretion. Major changes to this agreement will be announced on the CLAS IT web site.It is your responsibility to keep informed of any changes to this agreement.

More Information

Last revised: September 18, 2009.